EBSU Announces Mop-Up Exam for Over-Stayed Students: July 14-19, 2025

Ebonyi State University (EBSU) has announced a special mop-up examination for students who have exceeded the approved studentship duration but wish to graduate. This university-wide initiative, approved by the Vice-Chancellor, runs from July 14 to July 19, 2025.

What is a Mop-Up Examination?

A mop-up examination is a special exam opportunity for students who:

• Have spent longer than the normal programme duration (typically 6-8 years for a 4-year degree)
• Still have outstanding courses preventing graduation
• Want to clear all academic obligations and complete their degree
• Are ready to finally graduate after extended studentship

Who is Eligible?

Qualifying Criteria

You can participate in the mop-up exam if you:

1. Exceeded Normal Duration: You've spent more than the approved studentship period (6-8 years) in your programme
2. Were Properly Registered: You were a full-time or WASP (Work and Study Programme) student
3. Attended Classes: You registered for, attended lectures, and took examinations in the courses you want to retake
4. Not on Suspension: You're not currently under suspension or expulsion

Important Restrictions

You CANNOT take mop-up exams for:

• Courses you never registered for
• Courses you never attempted or sat for previously
• Courses where you never attended lectures
• New courses not part of your original programme

The mop-up exam is strictly for retaking courses you previously failed, not for trying courses for the first time.

Financial Requirements

Fee Structure

The cost depends on how many courses you're taking:

Option 1: Full Session Fee

• Pay complete sessional school fees
• Covers up to 30 credit units maximum
• Good for students with many outstanding courses

Option 2: Per-Course Payment

• ₦10,000 per course
• Maximum of 10 courses
• Good for students with few outstanding courses
• Total maximum: ₦100,000 for 10 courses

Which Option to Choose?

• If you have 1-5 outstanding courses: Pay per course (₦10,000 each) - more economical
• If you have 6+ outstanding courses: Consider paying full session fees if it's less than ₦60,000+
• Compare costs carefully before deciding which payment option to use

Examination Schedule

Dates: Monday, July 14, 2025 - Saturday, July 19, 2025

Duration: 6 days

Format: Regular university examinations

How to Register for Mop-Up Exams

Step 1: Check Your Eligibility

• Verify you've exceeded normal studentship duration
• Confirm you previously registered and attempted all courses you want to retake
• Ensure you're not under suspension or expulsion

Step 2: Contact Your Department

• Visit your Head of Department (HOD) or departmental office
• Inform them of your intention to participate in mop-up exams
• Provide list of courses you need to retake
• Get guidance on the registration process

Step 3: Complete Payment

• Determine which payment option suits your situation
• Pay full session fees OR per-course fees (₦10,000 each)
• Obtain and keep payment receipts
• Submit payment evidence to your department

Step 4: Official Registration

• Complete any required registration forms
• Your Dean or HOD will compile lists of participating students
• Departments coordinate examination logistics
• Receive confirmation of your exam schedule

Administrative Process

Role of Deans and HODs

According to the announcement, Deans and Heads of Departments must:

• Compile lists of affected students in their faculties/departments
• Coordinate mop-up examinations
• Ensure proper administration of the exams
• Submit results according to university timelines

Faculty Responsibility

Each faculty will:

• Organize exams for their respective students
• Set exam dates within the July 14-19 window
• Prepare examination materials
• Conduct exams according to university standards

Preparation for Mop-Up Exams

Academic Preparation

• Retrieve Old Materials: Find your lecture notes, handouts, and textbooks from previous years
• Review Thoroughly: You may have forgotten course content over time
• Seek Help: Contact lecturers or current students for guidance
• Study Strategically: Focus on areas where you previously struggled
• Practice Questions: Use past questions to prepare effectively

Mental Preparation

• This is your final chance - take it seriously
• Stay motivated and focused
• Avoid distractions during the preparation period
• Believe in your ability to succeed

What Happens After Mop-Up Exams?

Results Processing

1. Exams are marked by course lecturers
2. Results are processed through normal channels
3. Scores undergo departmental and faculty review
4. Senate approves final results
5. Results are released to students

If You Pass All Courses

• Your degree requirements will be complete
• You'll be cleared for graduation
• You can participate in the next convocation ceremony
• You'll finally receive your degree certificate

If You Still Have Failed Courses

• You may need to wait for another mop-up opportunity
• Consult with your department on available options
• Some universities have policies limiting retake attempts
• Consider academic counseling for support

Important Considerations

Time Management

With exams from July 14-19, you have limited time to:

• Complete payment and registration
• Prepare adequately for all courses
• Review multiple semesters worth of material

Start preparing immediately - don't wait until July.

Financial Planning

• Calculate total costs based on number of outstanding courses
• Choose the most economical payment option
• Ensure funds are available before the deadline
• Budget for any additional administrative fees

Academic Honesty

• This is a genuine opportunity to complete your degree
• Prepare honestly and avoid examination malpractice
• The goal is to truly master the material, not just pass
• Your future career depends on actual knowledge, not just a certificate

Action Steps for Interested Students

Immediate Actions (This Week)

1. Contact your department to express interest
2. Get list of courses you can retake
3. Calculate fees based on number of courses
4. Begin financial arrangements
5. Start gathering old study materials

Before Exams (Next 3-4 Weeks)

1. Complete payment and registration
2. Create study schedule for all courses
3. Study intensively for each subject
4. Seek help from lecturers or peers
5. Practice with past questions

During Exam Week (July 14-19)

1. Follow the exam timetable carefully
2. Arrive early for each examination
3. Bring all required materials and ID
4. Stay calm and focused
5. Give your best effort in each exam

Contact Your Department

For specific information about mop-up exams in your faculty:

• Visit your Head of Department's office
• Speak with your faculty Dean's office
• Contact the Examinations and Records section
• Check departmental notice boards for updates

Important Reminders

• Exam Dates: July 14-19, 2025
• Eligibility: Over-stayed students who previously attempted the courses
• Fee Options: Full session fee (max 30 units) OR ₦10,000 per course (max 10 courses)
• Not Eligible: Students on suspension/expulsion or those who never attempted courses
• Registration: Through your department/faculty
• Deadline: Contact your department immediately for registration timeline

To Over-Stayed Students: This is your opportunity to complete your degree and move forward with your life. Don't let this chance pass by. Take it seriously, prepare thoroughly, and give yourself the best possible chance of success. Your future is worth the effort.

This May Be Your Final Opportunity: Mop-up exams are not offered every session. If you qualify, seize this chance to clear your outstanding courses and graduate. Act now!

For study resources and exam preparation materials, visit Ulearngo.