Ambrose Alli University (AAU) Advertises Vacancy for University Registrar Position

Ambrose Alli University (AAU), Ekpoma has announced a vacancy for the position of University Registrar following approval by the 237th Governing Council meeting held on August 15, 2025. This is a key administrative role responsible for managing the university's day-to-day operations.

About the Registrar Position

Role Overview

The University Registrar serves as the Chief Administrative Officer of the institution, reporting directly to the Vice-Chancellor. This senior leadership position carries significant responsibility for institutional management and governance.

Key Responsibilities

The Registrar's duties include:

• Operational Management: Oversee day-to-day university administration (excluding financial matters)
• Statutory Secretary: Serve as secretary to Council, Senate, Congregation, and Convocation
• Policy Implementation: Execute decisions and policies of university governing bodies
• Records Management: Maintain academic and administrative records
• Ceremonial Duties: Coordinate convocations, matriculation, and other university ceremonies
• Stakeholder Relations: Liaise with regulatory bodies, government agencies, and external organizations
• Administrative Leadership: Supervise registry staff and administrative departments

Eligibility Requirements

Academic Qualifications

• Minimum Degree: Bachelor's degree from a recognized Nigerian university
• Additional Qualifications: Advanced degrees (Master's, PhD) are preferred and advantageous
• Field of Study: Relevant disciplines including Administration, Education, Social Sciences, or related fields

Professional Experience

• Current Position: Must currently hold the rank of Deputy Registrar at an accredited Nigerian tertiary institution
• Administrative Experience: Demonstrated experience in university administration and management
• Leadership Track Record: Proven ability to lead teams and manage complex administrative systems

Technical & Personal Attributes

• ICT Proficiency: Strong information and communication technology skills required
• Age Limit: Must not exceed 60 years of age at the time of appointment
• Integrity: Impeccable character and professional integrity
• Leadership Qualities: Ability to command respect and demonstrate drive, initiative, and foresight
• Modern Management: Understanding of contemporary higher education administration challenges

Application Requirements

What to Submit

Candidates must prepare 25 copies of a comprehensive application package containing:

Personal Information

• Full name, date of birth, and state of origin
• Complete contact details (address, phone, email)
• Current institutional affiliation and position
• National identification number

Academic Documentation

• Detailed curriculum vitae (CV)
• Copies of all academic certificates (from first degree to highest qualification)
• Professional certifications and memberships
• Transcripts from all tertiary institutions attended

Professional Portfolio

• Work experience details with specific achievements
• Administrative positions held and responsibilities
• Committee memberships and contributions
• Documented accomplishments in previous roles
• Any publications, research, or scholarly work (if applicable)

Vision Statement (Critical)

• Length: Maximum 500 words
• Content: Your vision for AAU's administrative excellence and development
• Focus Areas: Modernization strategies, efficiency improvements, stakeholder engagement
• Innovation: How you'll leverage ICT and modern management practices

References

• Quantity: Three (3) credible referees
• Information: Full names, positions, institutions, and complete contact details
• Requirement: Referees must send confidential reports directly to the Vice-Chancellor
• Selection: Choose referees who can attest to your administrative capabilities and character

Application Process

How to Apply

Prepare Application Package

1. Compile all required documents and information
2. Write a compelling 500-word vision statement
3. Prepare your detailed CV with all achievements
4. Make 25 photocopies of your complete application
5. Organize documents professionally in folders or binders

Submission Details

Submit To:
The Vice-Chancellor
Ambrose Alli University
P.M.B. 14, Ekpoma
Edo State, Nigeria

Submission Mode: Physical submission of 25 hard copies (no electronic applications mentioned)

Application Deadline

• Timeline: Four (4) weeks from the publication date (August 19, 2025)
• Estimated Deadline: Approximately September 16, 2025
• Late Applications: Will not be considered

Terms of Appointment

Tenure

• Duration: Single five-year term
• Non-Renewable: Cannot be extended or renewed beyond five years

Remuneration

• Salary Structure: Consolidated salary aligned with NUC (National Universities Commission) approved benefits
• Benefits Package: Includes official residence, vehicles, and other perquisites appropriate to the position
• Pension: Covered under university pension scheme

Selection Process

What to expect after submission:

1. Shortlisting: Only qualified candidates meeting all requirements will be shortlisted
2. No General Acknowledgment: Only shortlisted candidates will be contacted
3. Interview: Shortlisted candidates will be invited for interview
4. Reference Checks: Confidential reports from referees will be reviewed
5. Final Selection: Governing Council makes final appointment decision

About Ambrose Alli University

AAU is a state university located in Ekpoma, Edo State, established to provide quality tertiary education. The institution offers diverse undergraduate and postgraduate programs across multiple faculties and is committed to academic excellence and character development.

For Prospective Applicants

Before Applying

• Ensure you meet ALL eligibility criteria
• Currently hold Deputy Registrar rank (mandatory)
• Prepare a compelling, realistic vision statement
• Secure strong referees who know your work well
• Research AAU's current challenges and opportunities

Application Tips

• Professional Presentation: Organize documents neatly in labeled folders
• Compelling Vision: Make your 500-word statement clear, specific, and achievable
• Strong References: Choose referees who can provide detailed, positive assessments
• Early Submission: Don't wait until the deadline - submit early
• Complete Documentation: Missing documents may disqualify your application

What AAU Seeks in a Registrar

Based on the requirements, the ideal candidate demonstrates:

• Deep understanding of Nigerian university administration
• Vision for modernizing administrative systems
• Strong ethical foundation and integrity
• Ability to navigate complex regulatory environment
• ICT skills to drive digital transformation
• Leadership qualities that inspire confidence and respect
• Strategic thinking for institutional advancement

Important Notes

• This is a highly competitive senior administrative position
• Only Deputy Registrars from accredited institutions should apply
• The position requires relocation to Ekpoma, Edo State
• Appointment subject to satisfactory medical examination
• References will be contacted - ensure referees are aware and willing

Timeline Summary

• Advertisement Date: August 19, 2025
• Application Deadline: ~4 weeks (approximately September 16, 2025)
• Selection Process: Following application closure
• Expected Appointment: Subject to council approval timeline

This is an opportunity to lead administrative excellence at a state university and shape institutional development. Qualified Deputy Registrars with vision and integrity are encouraged to apply.

Source: Information verified from Ambrose Alli University official vacancy announcement.